For Our Volunteers:

Thanks to all of you who will be helping us make this event great!

Please scroll down to see all info and fill out the volunteer form.


About the Event:

September 28, 2019

1339 Englewood St.

Cocktail Hour:  6pm

Guests may get drinks from a tent in the grassy area behind the greenhouses, and wander on their own through any of our greenhouses, except Greenhouse 1, which will be closed as we prepare to serve dinner in it. Volunteer servers and bussers will help make sure appetizers are available on the lawn, remove used plates and utensils, empty trash cans as needed, and/or help prepare for serving the dinner courses.

Dinner and Speakers:  7pm

Guests will be called into Greenhouse 1, where there will be one long table to seat 100 guests in the middle of the main aisle. Servers will bring plated courses to seated guests from the "Packing Shed" building nearby.

Info For Volunteers:

Choose which time slots work for you, and make your selection on the form below. You are welcome to help with one, two, or all three shifts. If you can only come for part of a shift, please let us know that in the message field of the form.

Early Shift
10am to 3pm

During the first shift, volunteers will help with setting up tables and chairs, cleaning up, arranging decor, along with other set-up tasks. Some volunteers will help with prepping food in the kitchen. Wear comfortable clothes to work in.

Dinner shift
3pm to 9pm

Volunteers will first help with food prep and various last-minute tasks, then change to serving appetizers during cocktail hour, and finally, running the food to our guests at the table in the greenhouse. We’ll also need a few volunteers to stay in the kitchen during service to rinse used dishes and help plate the courses of food.

  • Attire: Comfortable clothes for the afternoon, then bring a black outfit (t-shirt and pants) to change into for dinner service. Wear close-toed shoes and no heels. You'll be working in a greenhouse with wood chips underfoot and doing a lot of walking.

  • Duties: You will be serving four plated courses: appetizer, salad, main dish, and dessert. You will also help keep water carafes full on the table, remove plates, and for those of you who are old enough and whose colleges allow it, you may also be pouring wine.

Clean-Up Shift
9pm to 11pm

If you are already working the dinner shift and can stay to help with clean-up, that’s fantastic! But it’s also a chance for people who are busy earlier in the day to still pitch in. Volunteers will be taking down everything we set up earlier in the day, so that we can get back to being a farm the next day!

In General:

When you arrive, check in at the Packing Shed — it’s the tan building with a green awning that says Lynchburg Grows. Whichever shift you choose, we'll give you your assignments based on your experience and your schedule, and walk you through what the process will be.

The Chef will prepare enough food for all volunteers to have some delicious dinner, too. You'll eat in the Packing Shed after all the courses are served, so make sure you eat a light meal or snack before you come so you can make it through the evening.

Also, plan to make new friends and have a good time!

Volunteer Sign Up Form

Name *
Phone *
Your Availability *
Please check all the times that you are available and willing to help. All times are for Saturday, September 28th.
Any Food Service Experience? *
If there's anything else we need to know, tell us here.

Coming and Going

When you arrive, you may come in our Englewood Street entrance and park in the gravel lot. Leave open access to the two handicapped spots there that will be marked. 

If that lot is full, please park in the lower lots (shown in the map below).

Lower Parking Lots Access Map

How to access the lower parking lots for the event from Rutherford Street. The driveway from Englewood Street to Rutherford Street will be closed to vehicle traffic after 6pm.

How to access the lower parking lots for the event from Rutherford Street. The driveway from Englewood Street to Rutherford Street will be closed to vehicle traffic after 6pm.